Architectural requests with every plan in hand before the board decides

The short answer: Rebel HOA handles HOA architectural review online. A homeowner files the request from the app with the files that kind of project needs; the board asks questions, requests changes, approves or denies it; the homeowner is told at every step; and the whole history stays on the record.

From the request to the decision, in three steps

1. The homeowner files it. Exterior, landscaping, structural or something else: each kind asks for its own files, like a site plan, drawings or material samples.
2. The board reviews it. Questions and answers stay in one conversation on the request, and the board can ask for changes before deciding.
3. The decision is recorded. Approved, denied or sent back for revision: each step is recorded and the homeowner is told.

The paperwork is gathered. The decision is the board’s.

• Whether a project fits the community’s standards.
• What has to change before it can be approved.
• Whether the request is approved or denied.

Every change in a request’s status is recorded in order, so a later board can see what was approved and when.

Six things the committee stops chasing

• The right files, every time. Each kind of project lists what it needs, and a request shows what is still missing.
• One conversation per request. Questions and answers stay with the request, not scattered across email.
• A full history. Every status change, in order, on the request itself.
• Homeowners kept informed. Each decision reaches the homeowner as soon as the board makes it.
• Revised plans on the same request. A homeowner asked for changes adds new files to the request they already filed.
• Filed from a phone or a computer. Homeowners attach photos and plans straight from wherever they are.

Questions boards ask

How should an HOA handle architectural requests?

Ask for the same information on every request, review it against your written standards, decide within the time your documents allow, and put the decision in writing. Rebel HOA keeps each of those steps on one record.

What files does a homeowner need to include?

It depends on the project. An exterior change asks for a site plan, drawings and material or colour samples; a structural one also asks for an engineer’s letter where the HOA requires one.

Can the board ask for changes instead of denying a request?

Yes. The board can send a request back for revision, and the homeowner adds revised plans to the same request.

Is the homeowner told when the board decides?

Yes. Each change in a request’s status reaches the homeowner.

Read more in the Rebel Standard

• The Real Price of Fragmented HOA Operations (Beyond the Monthly Invoice)
• Why Your HOA Board Restarts From Zero Every Time Someone Quits
• Who Owns Your HOA’s Records? The Walk-Away Test

Also in Governance

• Voting & elections
• Meetings & minutes
• Violations & compliance

See a request go from filing to decision

A 25-minute walkthrough using your community’s own architectural standards. Book a demo